ManageEngine File Analysis License
Unstructured data is starting to suffocate organizations. Numerous files are frequently duplicated, and even worse, they are not adequately secure. This not only renders your current storage ineffective, but it also leaves it vulnerable to misuse. The licensed ManageEngine File Analysis feature of ManageEngine offers in-depth knowledge of enterprise file storage and security.
It benefits organizations in particular by:
- Disorganize the main storage
- Choose irrelevant information
- Find files that are overexposed
- Optimize disk usage and delete duplicate files
- Identify security holes (like corrupted inheritances)
- To confirm least privilege, list the effective permissions
By eliminating pointless files, you can manage both the amount of data that is stored and who has access to it. The file analysis software provides visibility into data stores to find at-risk data and manage inactive data.
Save money on data storage while recovering storage space. Find and remove redundant, outdated, and trivial (ROT) data using FileAnalysis. Additionally, you can keep tabs on disk usage patterns to receive immediate alerts when the amount of free space drops below a set threshold.
Get storage insights
FileAnalysis locates and removes obsolete, duplicate and other unnecessary files to optimize disk space. You can just delete the non-professional files. Simply set it to search for specific file types or sizes that are not desirable in your business, e.g. no more hidden, data-intensive movie folders shared by trainees.
On the other hand, it also helps in identifying the desired but hidden data. Hidden files in your environment include system files, operating system files, and critical business data. You can also identify the owners of the data. Find out the most active users, the most common file types, and more.
Obtain security-related insights.
Report on users’ actual access permissions across all files and folders to prevent privilege abuse if you’re unsure who has access to what. Determine which data is most susceptible to security risks to strengthen your organization’s security posture. Obtain reports detailing users with elevated access rights to specific files and folders. Then check each user’s security permissions to see who has inappropriate access levels to sensitive data. This guarantees the integrity and confidentiality of sensitive data.
The access rights to some folders may be overly permissive, granting full control access or allowing access to everyone. Recognize the implications of such rights and adjust as necessary. To reduce the risk of privilege abuse, FileAnalysis also assists in locating orphaned data, which are files owned by inactive, disabled, or deleted users. Even better, you can configure alerts to be sent out when files in your data become infected with ransomware. Your data silos’ security is thereby improved.
What is file analysis?
DataSecurity Plus, an integrated data security platform, includes File Analysis. For improving file security and storage management, it offers deep insights. Charts and predefined and customizable reports are provided with data on file permissions, disk usage, and storage efficiency.
The process of scanning, documenting, and dealing with file security and storage across an organization’s file repositories is known as file analysis. Examining the ownership, location, and permission hygiene of files is the subject of file security analysis. File storage analysis involves both structured and unstructured data detection, as well as storage capacity planning, which has grown more important as dark data worries have grown. The licensed ManageEngine File Analysis software can make it easier to examine both file storage and file security.
File analysis components
As mentioned earlier, file scanning is performed to obtain security and storage information. This delineation allows organizations to focus on specific file security and file storage availability objectives. The components analysis can be summarized as follows:
Analysis of file security: Analysis of file security focuses on finding overexposed files that give unauthorized access to users and external entities. In addition, it includes the sensitive data discovery and classification processes necessary to comply with the GDPR’s requirements as well as other data and security mandates.
Analysis of file storage: Managing file stores entails decluttering data stores by locating and removing duplicate, inactive, and user-owned files, as well as files that belong to inactive users. By doing so, you can protect sensitive data while maximizing the use of file storage. Read our blog on data glut to learn why you should prioritize data storage management.
What makes file analysis important to organizations?
You can gain insightful, actionable knowledge from your file repositories by taking a closer look at them through the process of file analysis. For instance, you might need to make sure that the appropriate people are given the appropriate permissions. A thorough audit of your file repositories could provide you with useful information. Even though manually analyzing files takes a lot of time and effort, with the right tool and a well-defined process, you can quickly gain insights and more easily start corrective actions.
With the licensed ManageEngine File Analysis software, you can:
Learn about file stores.
Determine which folders and files are hidden, empty, or orphaned (files left behind by former employees). Files that should be deleted and files that need better protection can be found using disk space analysis.
Check for annoying files.
Keep an eye out for executables that could be dangerous and files that have been encrypted by ransomware. Only allowing secure and authorized files is better than taking a chance.
Organize the use of disk space.
By checking unstructured data for duplicate files, non-business files (such as employee personal videos and photos), and files of inactive users, disk space can be used more effectively.
Keep an eye on file permissions.
In order to prevent unauthorized access to files and to make sure that both internal users and outside parties aren’t abusing uncontrolled file permissions, practice good permission hygiene. You can find files with open access, complete control, or inconsistent permissions using the licensed ManageEngine File Analysis.
Safe-guard sensitive data.
Implement the sensitive data discovery and classification necessary to protect customer and stakeholder personal information.
